Our services

How to join

What are the next steps?

The following are the next steps towards signing up your group as a Company Client of The Company Car.

#1 – Client Agreement

Company Client Agreement
To be read and signed by the company signing officer.
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Company Client Price List
For reference as it is mentioned in the Client Agreement.
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#2 – Please sign credit card authorization

Credit Card Authorization Form
To authorize use of $500 on a credit card.  We will not “hold” this money on your card; we will always notify you before using it.  This is mandatory for all Clients.
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Damage Pool Form
Joining The Company Car's Damage Pool gives you peace of mind, protecting you from the costs of unexpected damage to your car during your booking.
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Gold/Platinum VISA $0 Deductible Form
If your organization is very small (one or two people), and has a gold or platinum company credit card, check with VISA to see if your card has CLDI coverage.
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Gold/Platinum MasterCard $0 Deductible Form
If your organization is very small (one or two people), and has a gold or platinum company credit card, check with MasterCard to see if your card has CLDI coverage.
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#3 – Please authorize or send payment

We can meet at your office to issue lock box keys once On-line Orientations are complete.  At that point we will need the Company Client Application Form and the Credit Card Authorization Form (filled out and signed) and a payment for the deposit presented at the meeting.  Payments can be made by cheque or by authorizing the amount on a Credit Card Authorization Form. Please make cheques payable to The Company Car.

The amount depends on the number of drivers.  There is a $20 non-refundable registration fee for each Driver, plus a refundable deposit of:

For example, for 25 Drivers the amount would include a $1000 refundable deposit plus a non-refundable $20 registration fee for each Driver, for a total of 25 × $20 = $500 + $1000 = a payment for $1500. 

#4 – Each driver will need to:

  1. email us Driving Record and Claims History.

    Drivers:  What we will need is a record of your driving experiences in the last 3-5 years. If:

    • you have had a BC driver's licence for 3 years or more, your ICBC records will be sufficient.  Please contact ICBC Driver Services at 604.661.2255 (extension 5), or toll-free 1-888-715-7775 at no charge.  Ask for both documents – Driver's Abstract and Claims History – and, for no charge, have them emailed to us at:  .
    • you have been driving fewer than 3 years in BC (and a total of 3 years or more – somewhere else) you will need to submit additional documents from your old driver’s licence within one month of joining TCC.  Links to other provincial licensing authorities can be found at the Canadian Council of Motor Transport Administrators.
    • you are from somewhere outside of Canada or the USA, we still require your ICBC records (see above) as well as for you to write us a letter stating:
      1. the year you started driving and
      2. the # of traffic violations [speeding ticket, running a red light, ignoring a stop sign, etc.] you have had (and which country you received them in) in the past 5 years
      3. the # of at-fault accidents you have had in the past 3 years.

    If any driver is unsure whether s/he will be eligible for driving with The Company Car, please feel free to contact Tanya Paz, client relations and development director, directly:  604.685.1358 or .  The specifics of all inquiries will be kept confidential.

  2. complete the Online Orientation.
  3. fill out the Driver Agreement and Animal Clause.

    Driver Agreement
    To be filled out by applicants wanting to register as Company Client Drivers after completing the Online Orientation.
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    Animal Clause Form
    Every Driver must fill out and sign this – even if you don't have a pet.
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  4. schedule a meeting to show us your driver's licence photo so we can issue you a key and fob.

Bonus: – TransLink's Employer Pass Program

Drivers can sign up for TransLink's Employer Pass Program – giving them monthly transit passes for 15% off when they sign up for a minimum of one year. This is great for organizations with fewer than 25 employees as TransLink currently requires a minimum of 25 participating staff members. If interested, please download the form below, print it out, and bring it to the sign-in. On this form, above "Name of Employer" please write "Co-operative Auto Network". The $15 Translink sign up fee, a $20 registration fee per enrollee (paid only if the enrollee is not already paying this fee for driving privileges) and monthly charges for the cost of the transit pass will appear on your Company Car invoice. Please note that it's your organization's responsibility to retrieve the pass of an employee who is no longer with your organization and request that we cancel that pass. Visit TransLink for more details on deadlines for transit pass changes.

TransLink Employer Pass Program Form
Monthly transit passes for 15% off!  Above "Name of Employer" please write, "Co-operative Auto Network."
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How long will it take to process our application?

Once your group has decided to give The Company Car a try and the above steps have been completed, please contact us to set up a time for our staff to meet you and your drivers.  We can come to you for a minimum of 4 drivers registering at one time.  We would simply need to see photo ID and deliver keys.  You can start using Co-op cars as soon as we have all the necessary documentation and fees have been paid as outlined above.